HASH GENEALOGY DATA DEFINITIONS
Fields for which Hash Genealogy data is to be collected for
future publication
Field names in red are those currently
being published
COUNTRY
Common western name for the country
STATE
State / County / District / Subdivision/ Grouping within a country where the hash runs.
LOCATION
Village / Town / City where the Hash Chapter is based.
HASH CHAPTER NAME -CHAPTER
Full Name of Hash Chapter, Hash Club, Hash Group, whatever
ie.Kuala Lumpur Hash House Harriers
Acceptable abbreviations
H3 to stand for Hash House Harriers
H4 to stand for Hash House Harriers and Harriettes.
HH to stand for Hash House
All other names to be in full: Harriettes, Horrors, Hazards,
Haggards etc
Chapter names like “Hash House Harriers of Somewhere” should be changed to “Somewhere Hash House Harriers” to ensure a consistent sorting process. The preferred name may be shown in Nick Name Field
Where there have been a number of Hashes in the same area add a number to the name when hash no longer operates and subsequently a new Hash Chapter unrelated to participants of previous hash starts. If predominantly the same participant from old Hash don't create a new hash but let it be a resurrection and make notes on Comments field. Do not have any number if Hash is still active.eg Chapter Name-1 HHH(First hash that died), Chapter Name-2 HHH (second hash that died) , Chapter Name HHH (Current active hash)
HASH CHAPTER NICK NAMES
All the other nick names of a Hash Chapter will be listed. eg Kuala Lumpur HHH will show “Mother Hash”. Petaling Jaya HHH will show “ PJ Animals”.
Previous names that the Hash Chapter may have been called back in history might also appear here.
YEAR OF BIRTH-YOB
Year Hash Chapter was born (yyyy)
DATE OF BIRTH - DOB
Date is the date of the First Run. Date format required is dd-mmm-yyyy to minimise issues related to date formats. If only the year is known the latest date possible for the year is shown e.g. 31-Dec-1942. If only the month and year is known the last day of that month in that year is shown.
DATE OF BIRTH FLAG
Flag to show that Date of Birth is a guesstimate and that confirmation of actual date is being sought
HASH FOUNDER -FATHER
Hash Founder is the person most responsible for establishing the new hash. In Hash Genealogy terms, this person is the Hash Father. Real Name and Hash name may be both be recorded. E.g. Bill 'Tumbling Bill' Panton
PREVIOUS HASH OF FOUNDER -MOTHER
In Hash Genealogy terms the hash chapter that the Founder previously ran with prior to starting the new hash chapter becomes the Mother of the new hash.
CO FOUNDERS-MIDWIVES
Cofounders are hashers who assisted the Founder in establishing new hash chapter. If these cofounders had been involved with hash chapters before starting the new hash the names of those hash chapters can be included in brackets after the hasher's name. Cofounders listed should be those hashers who actually assisted, rather than a list of who was there. In hash genealogy terms, these cofounders are referred to as midwives.
LINEAGE
Summary of Lineage for the Hash Chapter eg for Capital H3,
lineage would be
Kuala Lumpur H3-1938, Singapore H3-1962, Hong Kong H3-1970, Beijing
H3-1979.
DESCENDANTS
Summary of the Hash Chapters that had members go on and found a new Hash Chapter, eg for Capital H3, Descendants would show HMAS Yarra H3-1982, Hanoi-3 H3-1991, Canberra HH Harriettes-2000
HASH CHAPTER TYPE
Male only, Female only, Mixed, Family, Bike, Moon, Event, Reunion etc.,
HASH CHAPTER SCHEDULE
Details of when the Hash Chapter runs or ran.
HASH CHAPTER LINK LOGO
Link to graphic for logo stored in HHF archive. JPEG files for log of max dimension 2cm need to be provided for HHF archive and Hash Genealogist will establish link.
HISTORICAL BEGINNINGS REFERENCE
Link to HHF archive of key references associated with early history of the Hash Chapter. Copies of these key documents in PDF format need to be provided for HHF archive and Hash Genealogist will establish the link.
HASH CHAPTER ARCHIVE
Links to HHF archive of Listing of Hash Chapter Publications. These references will be a held in a mixture of electronic format and Hard copy. Access to these documents may need to be negotiated. HHF has limited resources to hold all material for the numerous Hash Chapters around the world. Documents associated with only major milestones for the Hash Chapter could be forwarded to HHF for long term retention in Hash Museum. They will be listed in HHF archive records. When such documents are available in HHF archive Hash Genealogist will provide the link.
HASH CHAPTER WEBSITE HISTORICAL REFERENCE
Link to Historical References as presented within Hash Chapters website. Many Hash Chapters are now beginning to record history on their website far beyond the early days. This detail can be utilized by Hash Genealogist if required.
ACTIVE FLAG
Flag to indicate if Hash is currently active. It will be a case that the hash chapter was reported as being active as at the date of last update.
LINK TO ACTIVE HASH CHAPTER WEBSITE
Link to the hash chapter website. It will be a case that the link was reported as being active as at the date of last update. There is always the possibility that the link has died or the hash chapter has died and link to an active website that has not been updated for some time.
DATE OF DEMISE
Date that the hash stopped running. Date format required is dd-mmm-yyyy to minimise issues related to date formats. If only the year is known the earliest date for year is shown 01-Jan-1942 If only the month and year is known the first day of that month in that year is shown.
DATE OF DEMISE FLAG
Flag to show that Date of Birth is a guesstimate and that confirmation of actual date is being sought.
COMMENTS FOR PUBLICATION
Name Change, Merged with etc (limited to 256 characters)
DATE RECORD LAST UPDATED
dd-mmm-yyyy to indicate when the information for the update was provided
REGION HASH PAGE
The name of Regional Hash website so that special listing of genealogy for each region might be generated
LINK TO REGIONAL HASH WEBSITE
Link to regional Hash website
EMAIL ADDRESS FOR REGIONAL HASH WEBSITE
Email address for Regional Hash Website editor